How We Do Business

The City abides by both State and local laws that govern the way the City engages and conducts business with third parties. The City has adopted the Model Procurement Code, as outlined in Kentucky Revised Statutes (KRS) Chapter 45A,

The City also follow it's own Purchasing Policies and Procedures, which outlines the internal staff process for all purchasing activity. You can access the city's Purchasing Policy here

Bidding and Contracting Opportunities

You can sign up to receive all bids that the City issues directly to your inbox by clicking the button below. Signing up to receive email notifications does not guarantee notification of ALL bid opportunities.

To inquire about bid tabulations and awards, please contact the City Clerk at 859.292.2314 or email mnyhan@covingtonky.gov.

Current Bid Requests


Development Proposal: 1118 Lee Street 

The City is inviting Proposals for the development of a vacant, residential property located at 1118 Lee Street, Covington KY 41011. The request specifically seeks qualified buyers who can acquire and redevelop the property in a manner that has the greatest positive impact to the Westside neighborhood.

Proposals must be submitted in a sealed envelope plainly marked on the outside "SEALED PROPOSAL FOR 1118 LEE STREET."

SEALED PROPOSALS MUST BE MAILED OR PHYSICALLY DELIVERED TO:

Neighborhood Services Director
First Floor Finance Windows, City Hall
City of Covington
20 West Pike Street 
Covington, KY 41011

RESPONSES MUST BE SUBMITTED BY: 4:00 p.m. January 16th, 2019. Proposals received after this date and time will be considered non-responsive.

Questions? Should be directed to the Ken Smith, Neighborhood Services Director, at  KSmith@covingtonky.gov

View the RFP, HERE


Comprehensive Payroll & HR Platform

The City is inviting Vendors to provide Proposals for a ‘Comprehensive Payroll & HR Platform,’ as requested through the City’s Finance Department. The City is requesting a contract term of three (3) years, with the option of two (2) singular year renewals, for a total engagement period not to exceed five (5) years. Services are to begin calendar year 2019.

Proposals must be submitted in a sealed envelope plainly marked on the outside"SEALED PROPOSAL FOR COMPREHENSIVE PAYROLL & HR PLATFORM- DO NOT OPEN WITH REGULAR MAIL." RESPONSES MUST BE SUBMITTED BY: 10:00 a.m. on January 3rd, 2019.Proposals received after this date and time will be considered non-responsive.

Mailing Address:
CITY OF COVINGTON
FIRST FLOOR WINDOW, FINANCE DEPARTMENT
ATTN: ALLISON HUDSON
20 W. PIKE STREET
COVINGTON, KY 41011
 
Questions? Should be directed to the City’s Finance Department via Allison Hudson, Procurement Officer, at  ahudson@covingtonky.gov, or 859-292-2178. 

View the RFP, HERE


Delinquent Tax Collection Services

The City of Covington has prepared this IFB to solicit responses from Vendors who provide delinquent tax collection services, for two potential bid awards: I) collection of delinquent ad valorem taxes; and II) discovery and recovery of delinquent occupational taxes.
 
Sealed bids shall be enclosed in an envelope and plainly marked on the outside with the notation "DELINQUENT TAX COLLECTION SERVICES - DO NOT OPEN WITH REGULAR MAIL" and must be delivered to the FIRST FLOOR WINDOW IN FINANCE DEPARTMENT, 20 W. PIKE STREET, COVINGTON, KY 41011 no later then 9:00 a.m. EST, December 14th, 2018. Bids will be opened and read by the City Clerk, or her alternate, at the above listed due date, 1st floor Commission Chambers, Covington, KY 41011.

Mailing Address:
CITY OF COVINGTON
FIRST FLOOR WINDOW, FINANCE DEPARTMENT
ATTN: ALLISON HUDSON
20 W. PIKE STREET
COVINGTON, KY 41011
 
Questions? Should be directed to the City’s Finance Department via Allison Hudson, Procurement Officer, at  ahudson@covingtonky.gov, or 859-292-2178. 

View full IFB, HERE.


Covington Public Pools - Replacement of Fencing

The City is soliciting Bids from qualified Vendors to remove and replace fencing surrounding City pools at both Randolph Pool and Goebel Pool. The City shall require ongoing coordination with the awarded vendor and the City's designated representative, prior to performance of any work on City property.

A Pre-Bid Site Visit is scheduled for Wednesday, October 24th, 2018 at 10:00 a.m., to begin at 802 Greenup Street, Covington KY 41011 and end at 737 Dalton Street, Covington KY 41011.

Sealed bids shall be enclosed in an envelope and plainly marked on the outside with the notation "Covington Public Pools - Replacement of Fencing"  DO NOT OPEN WITH REGULAR MAIL" and must be delivered to the FIRST FLOOR WINDOW IN FINANCE DEPARTMENT, 20 W. PIKE STREET, COVINGTON, KY 41011 no later then 9:00 a.m. prevailing time, October 31st, 2018. Bids will be opened and read by the City Clerk, or her alternate, at the above listed due date, 1st floor Commission Chambers, Covington, KY 41011.

 
Mailing Address:
CITY OF COVINGTON
FIRST FLOOR WINDOW, FINANCE DEPARTMENT
ATTN: ROSIE SANTOS
20 W. PIKE STREET
COVINGTON, KY 41011
 

Further information and/or 

specifications may be obtained through the Neighborhood Services Department, Parks & Recreation, located on the 1st floor of City Hall, 20 West Pike Street, Covington, KY 41011 beginning September 14th, 2018.

View IFB, HERE.


Annual Financial Auditing Services

The City is inviting Vendors to provide Proposals for Annual Financial Auditing Services, as requested through the City's Finance Department. The successful Vendor will be required to provide annual financial auditing services for a requested term of three (3) year, with the option of two (2) singular year renewals, for a total engagement period not to exceed five (5) years.  Services are to begin fiscal year 2019. 

Proposals must be submitted in a sealed envelope plainly marked on the outside "SEALED PROPOSAL FOR ANNUAL FINANCIAL AUDITING SERVICES- DO NOT OPEN WITH REGULAR MAIL."

SEALED BIDS MUST BE MAILED OR PHYSICALLY DELIVERED TO:

                                                Finance Department
                                                First Floor Window
                                                City Hall
                                                City of Covington
                                                20 West Pike Street
                                                Covington, Kentucky 41011

RESPONSES MUST BE SUBMITTED BY: 10:00 a.m. on December 7th, 2018. A submission received after this date and time will be considered non-responsive.

Any questions should be directed to Allison Hudson, Procurement Officer, at 859-292-2178 or ahudson@covingtonky.gov

View the RFP, HERE.

 


 

Public Safety Radio System - Subscriber Units

 
The City is soliciting Bids from qualified Vendors who provide public safety radio system, subscriber units for purchase.

The following regional counties: Boone, Campbell and Kenton will be upgrading their existing radio communications system beginning November 2018. The City of Covington's existing subscriber units will soon become non-compliant with the updated, county-wide communications system and will require an upgrade. The City of Covington, located in Kenton County, will utilize these radio subscribers for public safety purposes, in the following departments:  (1) one police agency, (1) Fire/ EMS agency and (1) department of Public Works.   The City reserves the right to purchase radios from multiple vendors.  The City is open to bids that include pricing for purchases of a bulk number of radios from one vendor.  The City shall require ongoing coordination with the awarded vendor and the City's designated representative.

 
Bids must be submitted in a sealed envelope plainly marked on the outside "SEALED BID FOR Public Safety Radio System Subscriber Units - DO NOT OPEN WITH REGULAR MAIL."
 
SEALED BIDS MUST BE MAILED OR PHYSICALLY DELIVERED TO:
                                               
                                                Finance Department
                                                First Floor Window
                                                City Hall
                                                City of Covington
                                                20 West Pike Street
                                                Covington, Kentucky 41011
 
RESPONSES MUST BE SUBMITTED BY 9:00 a.m., Monday, October 22nd, 2018:
 
Sealed bids will be publicly opened by the City Clerk or her designee in City Hall Commission Chambers, 20 West Pike Street, 1st Floor, at the above date and time. The Board of Commissioners reserves the right to reject any and all bids.

Further information and/or specifications may be obtained through the city's website at www.covingtonky.gov or via the designated City contact, Asst. Chief Patrick Swift at PSwift@covingtonky.gov

View the IFB, HERE.


 


 

Municipal Management Software

The City is inviting Vendors to provide Proposals for Municipal Management Software, which will be utilized across several departments throughout the City, most notably our Code Enforcement Department. The successful Vendor will be required to provide, at no additional cost, a demonstration of their platform, as quoted in their RFP response, for evaluation by City staff.

Proposals must be submitted in a sealed envelope plainly marked on the outside "SEALED PROPOSAL FOR Municipal Management Software- DO NOT OPEN WITH REGULAR MAIL."
 
SEALED BIDS MUST BE MAILED OR PHYSICALLY DELIVERED TO:
                                               
                                                Finance Department
                                                First Floor Window
                                                City Hall
                                                City of Covington
                                                20 West Pike Street
                                                Covington, Kentucky 41011
 
RESPONSES MUST BE SUBMITTED BY: 3:00 p.m. on October 11, 2018. A submission received after this date and time will be considered non-responsive.

Any questions should be directed to Kendall Huff, System Analyst/Project Manager, at 859-292-2165 or khuff@covingtonky.gov

 

View the RFP, HERE.

 

 


 

IFB- Randolph Park, Pool Building - Roof Replacement and Repair

The City is soliciting Bids from qualified Vendors to remove and replace the roof at the Randolph Pool Building, located at 802 Greenup Street, Covington KY 41011.

The City shall require ongoing coordination with the awarded vendor and the City's designated representative, prior to performance of any work on City property. Respondent shall notify the City's designated representative, (72) seventy-two hours in advance, before anticipated work on City property.

Said bid shall be enclosed in an envelope and clearly marked with the project name stated above and must be delivered to and time stamped by the FIRST FLOOR WINDOW IN FINANCE DEPARTMENT, 20 W. PIKE STREET, COVINGTON, KY 41011 no later then 9:00 a.m. prevailing time, October 1st, 2018 and will be opened and read in public by the City Clerk, or her alternate at that time and date, 1st floor Commission Chambers, Covington, KY 41011.

Sealed bids shall be enclosed in a separate envelope and plainly marked on the outside with the notation "Randolph Pool Building Roof Replacement Bid Enclosed" - DO NOT OPEN WITH REGULAR MAIL".

Sealed proposals must be mailed or physically delivered to:
CITY OF COVINGTON
FIRST FLOOR WINDOW, FINANCE DEPARTMENT
ATTN: ROSIE SANTOS
20 W. PIKE STREET
COVINGTON, KY 41011

Further information and/or specifications may be obtained through the Neighborhood Services Department, Parks & Recreation, located on the 1st floor of City Hall, 20 West Pike Street, Covington, KY 41011 beginning September 14th, 2018.

 

View IFB, HERE.

 

 


 

RFP- Telecom Services, Network Hardware & Unified Communications

The City of Covington, Kentucky (“City”) invites proposal from qualified, competent, knowledgeable, and experienced providers that provide the services requested in this Request for Proposal (“RFP”), in compliance with all applicable laws, regulations, policies and procedures. Companies submitting responses must be prepared to enter into an agreement (“Agreement”) for the provision of requested services and goods as set forth in this RFP.

Proposals must be submitted in a sealed envelope plainly marked on the outside "SEALED PROPOSAL FOR Municipal Telecom Services, Network Hardware & Unified Communications - DO NOT OPEN WITH REGULAR MAIL."

SEALED PROPOSALS MUST BE MAILED OR PHYSICALLY DELIVERED TO:
Finance Department
First Floor Window
City Hall
City of Covington
20 West Pike Street
Covington, Kentucky 41011 

RESPONSES MUST BE SUBMITTED BY: 3:00 p.m. on September 13, 2018.

Any questions should be directed to Kendall Huff, System Analyst/Project Manager, at 859-292-2165 or khuff@covingtonky.gov

To view RFP and related documents, HERE.

 

City-wide Economic Development Strategy

The City of Covington (the "City") is seeking qualified firms to develop an economic development strategy.

Covington is a unique city with a variety of business districts. The City will consider proposals from firms or teams of firms that have extremely strong experience in working with small-midsize cities with diverse business districts and neighborhoods. 


Mandatory Pre-Submittal Meeting: 
Tuesday, August 28, 2018 @ 10 AM at UpTech located at 112 W. Pike Street, Covington, KY. Following the meeting, staff will provide any interested attendees with a guided tour of the community. If you plan to participate in the tour, you MUST RSVP BY WEDNESDAY AUGUST 22 TO rpatten@covingtonky.gov. The City will offer an opportunity to join this meeting electronically. For those choosing this avenue, please send an e-mail requesting the contact instructions to: rpatten@covingtonky.gov


Deliver all submissions in response to this RFP to:
City of Covington, KY
Economic Development Department
20 W. Pike St.
Covington, KY 41011.


PLEASE NOTE: ALL SUBMITTALS SHOULD BE CLEARLY MARKED:

COVINGTON ECONOMIC DEVELOPMENT STRATEGY PROPOSAL


Deadline for Submissions: Wednesday, September 12, 2018 by 12:00 PM (Noon) Eastern Daylight Time. A submission received after this date and time will be considered non-responsive.


Questions and Answers: Technical questions during the time qualification packets are being put together may be addressed IN WRITING ONLY to: Tom West, Economic Development Director: twest@covingtonky.gov.

 

To view the RFP and related documents, HERE.

 

 


 

Police Firing Range Target System

The City is soliciting Bids from qualified Vendors to remove the current firing range target system and replace it with a new target system at the City's Police Department, located 1 Police Memorial Drive, Covington KY 41014.

The Covington City Manager will receive sealed bids for the:

"REPLACEMENT OF THE COMPONENTS OF THE FIRING RANGE LOCATED AT 1 POLICE MEMORIAL DRIVE, COVINGTON, KENTUCKY, 41014"

Said bid shall be enclosed in an envelope, marked with the aforementioned project name, and must be delivered to and time stamped by the FIRST FLOOR WINDOW FINANCE DEPARTMENT, 20 WEST PIKE STREET, COVINGTON, KY 41011 no later than ___10:00 a.m.____, prevailing time, ___August 22nd , 2018______ and will be opened and read in public by the City Clerk, or her alternate, at that time and date in the 1st floor Commission Chambers, 20 W. Pike Street, Covington, KY 41011.

Any questions should be directed to LT Jordan at 859-292-2362 or mjordan@covingtonky.gov.

To view bid, HERE.

 


Emergency Medical Pharmaceuticals 

The Covington Fire Department is requesting bids for a vendor as the primary supplier of emergency medical pharmaceuticals for a three-year period that begins Oct. 1, 2018. Emergency medical pharmaceuticals would not include other supplies, cardiac monitors and defibrillators, uniforms, radios, or ambulance vehicles. 

Proposals must be submitted in a sealed envelope plainly marked on the outside "EMERGENCY MEDICAL PHARMACEUTICALS."
SEALED RESPONSES MUST BE MAILED OR PHYSICALLY DELIVERED TO:
City Managers Office
City Hall
20 West Pike Street
Covington, Kentucky 41011

RESPONSES MUST BE SUBMITTED NO LATER THAN: 10 a.m. EST., Monday Aug. 13, 2018.

To view bid, HERE 

 


 

Emergency Medical Supplies

The Covington Fire Department is requesting bids for a vendor as the primary but not the sole supplier of emergency medical supplies and equipment for a three-year period that begins Oct. 1, 2018. Emergency medical equipment would not include specialty equipment, cardiac monitors and defibrillators, uniforms, radios, or ambulance vehicles. 

Proposals must be submitted in a sealed envelope plainly marked on the outside "EMERGENCY MEDICAL SUPPLIES."

SEALED RESPONSES MUST BE MAILED OR PHYSICALLY DELIVERED TO:

City Managers Office

City Hall

20 West Pike Street

Covington, Kentucky 41011

RESPONSES MUST BE SUBMITTED NO LATER THAN: 10 a.m. EST., Monday Aug. 13, 2018.

Any questions should be directed to David J. Geiger, EMS Director, at 859-292-2345 or emsdirector@covingtonky.gov 

To view bid, HERE

 


 

Police Department Firing Range

The City is soliciting Bids from qualified Vendors to remove the current firing range target system and replace it with a new target system at the City's Police Department, located 1 Police Memorial Drive, Covington KY 41014.

The Covington City Manager will receive sealed bids for the:

REPLACEMENT OF THE COMPONENTS OF THE FIRING RANGE LOCATED AT 1 POLICE MEMORIAL DRIVE, COVINGTON, KENTUCKY, 41014

Said bid shall be enclosed in an envelope, marked with the aforementioned project name, and must be delivered to and time stamped by the FIRST FLOOR WINDOW FINANCE DEPARTMENT, 20 WEST PIKE STREET, COVINGTON, KY 41011 no later than ___10:00 a.m.____, prevailing time, ___June 22nd , 2018______ and will be opened and read in public by the City Clerk, or her alternate, at that time and date in the 1st floor Commission Chambers, 20 W. Pike Street, Covington, KY 41011.

Said bids will be tabulated and referred to the City Manager for recommendations to the City Commission. The City Commission reserves the right to reject any and all bids. The owner reserves the right to waive any informalities.

Further information and/or specifications may be obtained at the City of Covington Police Department, 1 Police Memorial Drive, Covington, KY 41011 information for bidders, form of bid, form of contract, plans, specifications and forms of bid bond, and other contract documents, if applicable, copies of which, if applicable, may be obtained at the office of Covington Police Department, LT Jordan at 859-292-2362 for a non-refundable cost of $35.00 or by email at mjordan@covingtonky.gov for no cost.

To view the full IFB, click here.

 


 

1316 Greenup Street

The City of Covington seeks qualified buyers to acquire and redevelop the property for Economic Development Purposes.

Submissions Deadline: Wednesday, May 23. Proposals received after the deadline will not be accepted.

Deliver all submissions in response to this RFP to:

City of Covington, KY – Economic Development Department Director
Proposals for 1316 Greenup Street
20 West Pike Street
Covington, Kentucky 41011

Hand delivered copies must be delivered and stamped “RECEIVED” by the Finance Department window located in the lobby of City Hall.

To view the full RFP, click here.

1316 Greenup RFP Addendum #1

 


 

Neighborhood Development Code

The City of Covington is seeking qualified firms to create a development code which integrates form or character-based zoning and historic preservation regulations in the city.
 
Submissions Deadline:  Wednesday, May 16, 2018 by 12:00 PM (Noon) Eastern Daylight Time. A submission received after this date and time will not be considered further in the process.

Deliver all submissions in response to this RFP to:
City of Covington, KY
Economic Development Department
20 W. Pike St.
Covington, KY 41011.

PLEASE NOTE: ALL SUBMITTALS SHOULD BE CLEARLY MARKED:
COVINGTON NEIGHBORHOOD DEVELOPMENT CODE PROPOSALS.

Any questions regarding the sale should be directed to Tom West, Economic Development Director, at 859-292-2168 or twest@covingtonky.gov.

 

To view the full RFP, click here

Existing Plans Covington KY RFP NDC

Review Documents Covington KY RFP NDC

CalfeeStudy2016

Code RFP Addendum #1

Pre-Submittal Meeting Presentation

Q&A May 9_Develpoment code_FINAL 

 


 

Sale of Surplus Real Property- 249 Pershing Avenue

Deadline for Submissions:  on Wednesday, April 25, 2018 by 2:00 p.m. A submission received after this date and time will not be considered further in the process.

Sealed bids must be marked “Sale of Surplus Real Property- 249 Pershing Avenue”. Bids must be delivered to and time stamped by the Finance Department, First Floor Window, 20 West Pike Street, Covington, KY 41011.

Any questions regarding the sale should be directed to Jeremy Wallace, Community Development Manager, at 859-292-2147 or jwallace@covingtonky.gov.

 

To view full IFB, click here

 


 

Covington Central Riverfront Strategic Master Plan

The City of Covington is requesting proposals from qualified firms to guide a community-based strategic master planning process for the north-central portion of the City, an area anchored by the soon-to-be closed 23-acre IRS Processing Center and envisioned to serve as the connector to Riverfront Commons, Mainstrasse and West Covington.  This area is a key commercial area located adjacent to the Ohio River levee and the Northern Kentucky Convention Center.
Deadline for Submissions:  on Wednesday, February 28, 2018 by 12:00 p.m. (Noon). A submission received after this date and time will not be considered further in the process.

ALL ENVELOPES SHOULD BE CLEARLY MARKED:  COVINGTON CENTRAL RIVERFRONT STRATEGIC PLANNING PROCESS.

Sealed bids must me mailed or physically delivered to:
 
City of Covington, KY
Covington City Manager’s Office
20 W. Pike St.
Covington, KY 41011.  

For more information please contact David Johnston, City Manager, djohnston@covingtonky.gov

To view the full RFQ, click here.

Addendum #1 – Update to Pre-Bid Development Meeting.

Addendum #2 – Covington IRS Study Area

Addendum #3 – Responses Submitted by

Covington's Central River Front Development Pre-Bid Meeting  Attendee List UPDATED 2.21.18

Central Riverfront Pr-Bid PowerPoint Presentation 

Central Riverfront Pre-Bid Q&A

Real Property Real Solutions

Overview of Federal Real Property Disposal

Progress Update #1

Update #2  5/18/18

Buy Surplus

You can buy unclaimed or surplus items from the City of Covington. The City’s Fleet Management Division often lists used fleet vehicles for sale on Gov Deals. Visit the Gov Deals page.